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Event Application Form

Completing this application is the first step to applying for a permit to stage an event on Corangamite CMA managed land from Queens Park Bridge to Breakwater (Gundog Lane) e.g. The Rowing Mile, Marnock Reserve, Richardson Reserve, Frederick Morton Reserve, pathways, park, or road.

Once the application has been submitted, your application will be assessed as to what documents or plans may be applicable to your event to enable an event permit to be issued.

CCMA Event Risk AssessmentDownload
CCMA Event Management Zones MapDownload

If your event requires the use of City of Greater Geelong managed land for example Zillah Crawcour Park, Fyans Park, Belmont Common North, South Bank Triangle Site, Barwon Valley Park, Balyang Sanctuary, or the John Landy Athletics Field. Refer to the City of Greater Geelong Event Planning Guide and apply for permission to stage a public event.
To download the event planning guide visit www.geelongaustralia.com.au or contact the Event Services Unit at the City of Greater Geelong, (03) 5272 5272

Please allow a minimum of 6 weeks for your event application form to be processed.

NOTE: Applying for an event does not give the Event Organiser immediate approval to market or advertise the event.

Event Application Form

SECTION 1: EVENT DETAILS

Contact for Public Event Enquiries

Please indicate the expected number of attendees

Expected staff number

SECTION 2: EVENT DESCRIPTION

SECTION 3: SITE PLANNING

Public Liability Insurance(Required)
Will the event have any of the following? Check box = Yes. Specify details required below.(Required)
width (m) x height (m)
For example: sand bags, water weights and/or concrete blocks
width (m) x height (m)
Will there be food and/or beverages available to purchase at the event?(Required)
If yes, food/beverage traders must register with City of Greater Geelong and Streatrader at https://streatrader.health.vic.gov.au./
Will there be food and/or beverages available for free at the event? (e.g. sausage sizzle, Class 4 food premises)(Required)
If yes, food/beverage traders must notify City of Greater Geelong CCMA recommends that all food/beverage traders still register with Streatrader at https://streatrader.health.vic.gov.au/
Do you plan to sell or serve alcohol at the event?(Required)
Will the event require a road closure, diversion or be likely to cause disruption to parking or pedestrian safety? If yes, what roads will be affected?(Required)
Will the event be likely to cause disruption to shared pedestrian pathways or pedestrian safety?(Required)
Will footpaths or public spaces be used for the sale of goods and/or services?(Required)
Will patrons at the event use public toilets?(Required)
Will portable toilets be provided at the event?(Required)
Is power available onsite that you require access to?
Do you plan on bringing a generator on site?(Required)
Is there a water point on site that you require access to?

SECTION 4: PROPOSED ENTERTAINMENT

Note: CCMA are not supportive of balloons at events, this includes mass balloon releases. Bubbles or similar are more likely to be supported.
Is live or recorded music part of the entertainment plan?(Required)
If yes, APRA or PPCA permit likely to be required
Will there be speakers and amplified noise at the event?(Required)
If yes, EPA guidelines apply to noise, refer to the Event Planning Guide.
If yes, EPA guidelines apply to noise, refer to the Event Planning Guide.
Do you plan to erect Pre-Event Signage for the event?(Required)
If yes, a sign location plan will be emailed to you showing the locations where pre-event signs can be placed along the Barwon River Pathway.
Do you plan to erect signage at the event site?(Required)

SECTION 5: RISK MANAGEMENT

As part of your event permit application you will be required to submit the following documentation. The combined size of the 4 files needs to be less than 40Mb.

Provide a site map showing the proposed land-based event layout. Hand drawn and incomplete maps will not be considered.

Where applicable show:

  • The area of the event
  • Show the placement of first aid points/area
  • Emergency access/egress routes
  • Placement of all existing and
  • temporary equipment and
  • infrastructure
  • Placement of marquees, stages, seating, inflatables, temporary fencing and banners, etc
  • Location of event signage
  • All existing portable toilets proposed
  • Which shared pathway(s) will be disrupted
  • Event Parking
  • Placement of power to be used

    • Drop files here or
    Accepted file types: jpg, jpeg, png, gif, pdf, Max. file size: 40 MB.
      Accepted file types: jpg, jpeg, png, gif, pdf, Max. file size: 40 MB.
      Accepted file types: jpg, jpeg, png, gif, pdf, Max. file size: 40 MB.
      Current of the event date. Certificate of currency must be provided listing Corangamite CMA as an 'interested party'.
      Accepted file types: jpg, jpeg, png, gif, pdf, Max. file size: 40 MB.
      Accepted file types: jpg, jpeg, png, gif, pdf, Max. file size: 40 MB.
      Accepted file types: jpg, jpeg, png, gif, pdf, Max. file size: 40 MB.

      SECTION 6: AUTHORISATION

      Agreement(Required)
      DD slash MM slash YYYY
      Name(Required)

      For further enquiries, please contact the Project Support Officer Waterway Infrastructure or call 1800 002 262

      CCMA will email the Event organiser within 10 working days with a list of requirements for the event.

      Privacy Notice: The personal information on this form is being collected by the Corangamite Catchment Management Authority (the Authority) for the purpose of processing your event application. You may access your information by contacting the Authority.

      Contact Us

      Colac Office

      64 Dennis Street, Colac VIC 3250
      PO Box 159, Colac, VIC 3250
      Hours: 8:30am – 5pm, Monday to Friday

      T: 1800 002 262
      E: info@ccma.vic.gov.au

      Geelong Office

      54A Corio St, Geelong VIC 3220
      Hours: 8:30am – 5pm, Monday to Friday

      T: 1800 002 262
      E: info@ccma.vic.gov.au